
It’s tough to run your own business. There are a million and one things to distract you, things that you don’t like so you put them off, and just an overwhelming number of things to do at times.
So, I have compiled a list of seven things I have found that help give me a boost when I absolutely need to buckle down and get something done. Hopefully one or two or seven of these will resonate with you and help you to be more productive.
#1 - Make a To-Do List
Yes, we have all heard about doing these. But the list usually ends up being really long and we never get to everything and stuff gets pushed aside and anyway it is really daunting to have that huge list and other stuff comes up during the day and I need to be flexible and there just isn’t enough time and . . .
Yeah. I know what you mean. So make a small list. Three to five items, tops. Stuff that absolutely has to get done. Make the list the night before, so you can hit the ground running the next day. And get the list DONE. Focus on those 3 to 5 things. You should get much more done during a day, but that way you can deal with other things that come your way and still accomplish a few key tasks.
#2 - Schedule Productive Times and Flexible Times
During our work day, we often have to interact with others. Doing that throws off the schedule. So plan that certain hours of the day are when you will make phone calls and interact with people and do things that may take 5 minutes or they may take 45 minutes.
Plan on the hours of 9:00 to 11:00 AM, and then maybe 2:00 to 4:00 PM, to be these flexible times. These are the best times to reach people in their office. Before 9:00 and after 4:00, people are focused on other things, so make those your hard productivity times.
For me personally, my most productive hours are from about 9:00 to 11:00 PM. My wife and kids are in bed by then, and so I can focus on my work without interruption. This allows me to take time to have lunch with my kids if I want, yet I am still putting in a solid workday. This is the freedom of being an entrepreneur. It isn’t that it isn’t hard work, it is just that you have that scheduling flexibility. Use it to your advantage.
#3 - Cluster Your Appointments
I often have to go meet with clients or potential clients. Between getting cleaned up and dressed, driving to and from wherever I am meeting them, and having the meeting itself, it takes up a significant chunk of my time. So I try to schedule all of my appointments in the same day. That way, if the day is pretty much gone due to appointments anyway, at least I can maybe work three days in my office and two days on appointments, rather than five half-days of meetings.
This one is not always easy to do, but with some practice and careful planning, it really pays off in time savings. I get all snazzy on my meeting days, with shaving and getting dressed up and all that. On my “office days”, I can dress like a slob, not shave or do my hair, and use the time that would be spent on those things to do actual work.
#4 - Make the Most of Your Commute Time
The radio is a waste. Music is always the same old stuff, the news is depressing, and commercials are annoying. Get books on audio and listen to them while you drive. The best thing you can do for your business is improve your skills and knowledge. Get a book on business, or something inspirational, or anything that is going to help you in the long run.
Just by implementing this one little thing could potentially add several hours a week to your productivity. Learning and self-improvement are definitely productive activities, as opposed to sitting in traffic listening to songs you have heard 602 times before.
#5 - Create a Deadline
It is so easy to keep putting something off if it isn’t urgent. Have you ever felt like doing something and never find the time, but then when it is suddenly urgent you are able to get it done?
Create a deadline. Totally arbitrary, but stick to it and treat it seriously.
Sure, redesigning your brochure may not get you immediate clients, and you still have 800 of the old one sitting in a box. But set the deadline to get it done. Treat it as though you have to have the new design for a hot client by a week from Thursday. Get it done!
A few years ago, I wrote an e-book about effective business card design. I kept putting it off and putting it off. The book was written in my head, I just had to lay it all out for others to read.
So one morning I locked myself in my office, turned off my phone, asked my wife to bring me food occasionally, and made the commitment that I would not leave my office until the book was done. And it got done. Because I created a deadline.
You want to really light a fire under yourself? Make it an urgent thing. Promise a customer or associate or someone that you will deliver a new marketing piece or a new book or something by a certain day. When someone else is expecting you to produce, it motivates you.
#6 - Turn Off the Television
People claim that they never have time to work on their side business, or catch up with old friends, or whatever. Yet they piss away 10-20 hours a week watching television. Are the Gilmore Girls going to hire you? Is House advising you on how to grow your business?
I’m not saying you shouldn’t watch television. I myself am addicted to a few shows. But, on average, I watch less than 4 hours of TV per week. According to a report by Nielsen Media Research, the average American over the age of 2 spends about 4.5 hours watching television in a 24-hour period. That is over 30 hours a week!
So limit yourself to an hour of TV a day. If you suddenly had an extra 3 hours a day, do you think you could grow a side business or get more done in your primary business? (For the record, the answer is YES.)
#7 - Close Your Social Networking Sites
Yes, I know things like Twitter and Facebook and LinkedIn are shiny and new toys, and everybody is saying they are the future of business, and it allows you to connect with people, and all that stuff. But they are also time vacuums!
I am on a bunch of those sites and services as well. I will agree that they do have a use in business and in life. But once you check your profile, and see what your friends and connections are doing, and check this out and that out, you find that an obnoxious amount of time has passed without your knowledge.
Like the TV, limit yourself to an hour a day keeping up on social networking. Maybe have one day a week be Facebook day, another day for LinkedIn, another for Twitter, another for catching up on the 319 blogs you wish to read (including mine.)
So there you go. Seven things to help you be more productive. Feel free to comment if you can think of any others I did not include here. Or if you just want to tell me how awesome I am.
Brent Allan is the “Small Biz Marketing Wiz” who specializes in unconventional marketing methods for small businesses. He is the editor and head honcho for BizWarrior Online and a writer for Beneath the Brand blogs. When he isn’t making the world a better place through his knowledge of marketing and branding, he juggles, does magic, and eats fire. Pretty cool, eh?